This feature is available on the Pro Plan.
If you're on the Pro plan, you can automatically sync completed background checks from Checkr with your volunteer Checklist in Timecounts. This makes it easy to track compliance without manual updates, and ensures you get notified when checks expire.
How to enable auto-sync with the Checklist
First, make sure you’ve connected your Checkr account to Timecounts. This is required to unlock the special checklist item.
Then, go to Settings > Checklists and click Add Item in the top right corner. From the dropdown menu, you’ll now see a new option called “Background Check with Checkr.” Select it, and Timecounts will automatically sync the completion status from Checkr.
As with all other checklist items, you can set an expiration period and enable reminders, allowing you to choose the timeline that works best for your organization. Most nonprofits run background checks on volunteers annually, especially for roles involving vulnerable populations or access to sensitive information. For lower-risk or occasional volunteer roles, checks every two to three years may be sufficient. It is also a good idea to run a new background check if a volunteer moves into a higher-responsibility position. Always check local regulations or funder requirements, as some programs, particularly those involving children or healthcare, may require more frequent screening.
That’s it! As soon as a background check is completed via Checkr, the checklist will update automatically—hands-off and fully tracked.
You can learn more about managing your checklist.