What are visibility controls?
Visibility controls in Timecounts help you decide who can see and sign up for your events and schedules. Setting specific visibility options can help you create a more organized and purposeful approach to volunteer engagement. Here are some reasons for using visibility controls:
Focused Engagement
Share specific events or shifts with the right volunteers or groups, especially for positions that require specific skills or experience.Privacy and Security
Limit visibility to protect sensitive details, like event locations or times, for events with safety considerations.Clear Communication
Only show events to those who need to see them, keeping everyone focused and avoiding signups for unrelated activities.Balancing Participation
Control access to popular events or limited spots by prioritizing select groups.Exclusive Opportunities
To build engagement and show appreciation, offer special events to particular groups, such as loyal or long-time volunteers.
Visibility permissions in Timecounts.
Public
This is the default setting. Your event or schedule will be visible to everyone who visits your hub, including new volunteers.
Private to Directory
With this option, only volunteers who have been approved and added to your directory can see and search for opportunities on your hub.
Link Only
You can choose this to keep your opportunity hidden and unsearchable on the hub. Only people with the direct URL will be able to view it.
Show to Qualified Only (Schedules only)
This setting is excellent for opportunities that require specific skills. Only volunteers who have been pre-approved (qualified through an application) for a position can see these shifts, keeping them invisible to others.
Remember: Visibility settings determine who can view each listing, but signup permissions are managed separately. Volunteers may be able to see an event or shift, but they’ll still need to meet any onboarding or qualification requirements to sign up.
Changing visibility settings.
To adjust the visibility of your event or schedule from the default Public setting, open the activity and click on Details at the top. Scroll down to the Visibility section, make your changes, and press Save at the bottom of the page. Your updates will take effect immediately.